Terms & Conditions.
The Organization reading these Terms and Conditions certifies that they, as an organization, comply with all applicable federal, state, and local equal opportunity laws. The Glenn W. Bailey Foundation promotes equal opportunity for all and does not consider gender, race, ethnicity, disability, religion, or sexual orientation as a basis for issuing grants. These policies apply to all terms and conditions of any grant, program, or other foundation endeavor. When assessing grant applications, we focus on the program’s potential to make a difference in as many lives as possible.
The Glenn W. Bailey Foundation’s grantmaking policies cover a range of issues that may arise when proposing and managing a Foundation grant.
These include: 1. grant eligibility; 2. grant inquiries and submission of an invited proposal; 3. use and management of grant funds; 4. modification of grant terms; 5. use of consultants and contractors; and 6. conditions on the payment of grant funds.
The Foundation makes grants to organizations that advance its charitable mission and strategic goals. Our grantees include large and small organizations, established and new, based in and benefiting the US only. The Foundation does not make grants to individuals.
If an applicant’s proposal is approved, the grantee must enter into a standard grant agreement with the Foundation before the grant funds can be deposited. This grant agreement and the finalized proposal establish the terms of the grant, which will be sent with the grant award letter.
Many of the policies described below are memorialized in the Foundation’s grant agreement; therefore, prospective grantees are encouraged to read through these policies before submitting a proposal.
Use and Management of Grant Funds
The Glenn W. Bailey Foundation’s grant agreement specifies the terms of grants awarded, including the use of grant funds and reporting schedule. Grant funds must only be used for the purposes, over the timeframe, and in the manner outlined in the agreement and finalized proposal.
Awarded grant funds may not be expended on project costs incurred before the grant start date or after the grant end date without the Foundation’s prior written approval. Unless discussed explicitly in the proposal, grant funds cannot be used as collateral to offset other financial obligations (including interest payments on lines of credit and securing or servicing debt) nor to meet cash flow or general operating expenses. In carrying out grant-funded projects, grantees must comply with all applicable local, state, federal, and international laws, regulations, and rules, including data privacy and intellectual property laws.
Organizations awarded endowment grants must adhere to their state’s Uniform Prudent Management of Institutional Funds Act (UPMIFA) or similar statutes in the investment, management, and spending of such grant funds. UPMIFA statutes generally provide that, subject to the donor's intent, an organization awarded endowment funds may expend or accumulate as much of the endowment fund as the organization determines is prudent for the uses, benefits, purposes, and duration for which the endowment fund is established. An organization must receive the written approval of the Foundation if it wishes to modify or release a restriction on the management, investment, or purpose of an endowment grant.
Record Keeping
Grantees are required to retain accounting records detailing all receipts and expenditures for a minimum of three years after submitting the final grant report. With reasonable notice, the Foundation reserves the right to audit records related to the use of grant funds on-site and off-site.
Conditional Payments
Payment(s) towards grants awarded from the Foundation may be conditioned on satisfying specific requirements. Where conditions are established, the Foundation will not pay the grant award unless and until all conditions have been met. The Foundation reserves the right to rescind a conditional grant when conditions have not been satisfied in a timely manner.
Collaborative Grants
Foundation grants may involve work undertaken by collaborating institutions. In such cases, the Foundation typically awards grant funds to a single grantee, who is responsible under the terms of the award for reporting on the activities and expenditures of the collaborating organizations.
Notification and Cooperation
Grantees should promptly notify the Foundation of the following:
significant organizational changes during the term of the grant, including changes in key personnel and changes in tax status;
reported concerns about the legality or propriety of the grant activities or use of Foundation funds, and
filed claims alleging harassment, discrimination, a hostile work environment, financial impropriety, or breach of fiduciary obligations by senior leadership or the organization’s board.
If the Foundation learns of such allegations, it expects grantees to cooperate with reasonable requests of the Foundation to understand the grantee’s policies and procedures, including what steps were taken in response to the allegations.
Right to Discontinue Funding and Require Return of Funds
The Foundation reserves the right to modify, discontinue funding, or terminate a grant and require the return of grant funds if a grantee fails to materially comply with the terms of the grant or becomes unable to carry out the purpose(s) of the grant.
Changes in Grant Terms
Grantees should inform the Foundation of any significant changes in proposal grant activities and should request advance approval to modify grant terms. Grant modification requests considered by the Foundation include:
extension of the grant period to permit additional time to complete supported activities;
reallocation of funds to permit spending in a manner different than that described in the original budget (e.g., from one budget category to another);
rollover of funds from an older Foundation grant into a newer grant given for the same purpose;
extension of the matching period to permit additional time to satisfy a matching condition and
any changes to an awarded grant not mentioned above.
The Foundation will consider requests for changes in grant terms upon request. Non-routine changes, such as repurposing a grant, may require the approval of the Foundation’s Board of Trustees.
Workplace Conduct Standards
The Foundation prioritizes realizing equality of opportunity for all members of society. Accordingly, the Foundation expects grantees to seek to foster a workplace that is free from discrimination, harassment, and workplace misconduct; take appropriate affirmative steps to encourage equal employment opportunities for all to the fullest extent allowable under applicable law; and have appropriate policies and procedures for training staff, receiving and addressing complaints regarding any harassment and other forms of workplace misconduct, and prohibiting retaliation against persons who make good faith complaints.
Additional Grant Considerations
Matching Grants: Both spendable and endowment grants may be subject to a matching requirement. In order to satisfy the Foundation’s matching requirement, matching funds must be newly received and in hand; pledges will not qualify. Gifts intended to meet the matching requirements will be valued at the time of transfer to your organization. If the Foundation awards a matching grant, it will pay matching funds in installment amounts specified in the Foundation’s grant agreement upon submitting gifts that meet the matching requirement.